Agenda

Venue: Council Chamber, County Hall, Dún Laoghaire, Co. Dublin

Contact: Corporate Services 

Media

Items
No. Item

PART 1

Initial Business

1.

Confirmation of Minutes

Minutes of Annual County Council meeting held on 7 June 2019

(circulated herewith)

2.

Questions

PART 2

Chief Executive’s Business for Decision (Reserved Functions)

3.

Conferences and Training For Councillors

in accordance with Section 142 (5) of the Local Government Act 2001 as amended by Sections 53 (2) of the Local Government Reform Act 2014.

3a

(Agenda Item No. 3a) Conferences and Training for Councillors in accordance with Section 142 (5) of the Local Government Act 2001 as amended by Sections 53 (2) of the Local Government Reform Act 2014

3b

(Agenda Item No. 3b) Conferences and Training for Councillors in accordance with Section 142 (5) of the Local Government Act 2001 as amended by Sections 53 (2) of the Local Government Reform Act 2014

3c

(Agenda Item No. 3b) Conferences and Training for Councillors in accordance with Section 142 (5) of the Local Government Act 2001 as amended by Sections 53 (2) of the Local Government Reform Act 2014

 (circulated herewith)

4.

Proposed Disposal of Properties

4a

Proposed Granting of a 3 Year 9 Month Lease to Units at The Craft Courtyard, Marlay Park, Rathfarnham, Dublin 16

(already circulated)

5.

The Beatyard 2019

(circulated herewith)

6.

Draft Ballyogan and Environs Local Area Plan - Chief Executives' Report on Submissions Received

(circulated herewith)

7.

Traveller Accommodation Programme 2019-2024

(circulated herewith)

8.

Part 8 Proposed Development of a Running Track & Associated Facilities at St. Thomas Estate

(circulated herewith)

9.

Report on borrowing requirement - Housing related loans

In accordance with Section 106 of the Local Government Act 2001

(circulated herewith)

10.

Area Committee Boundary Change

(circulated herewith)

11.

Proposed Paid Parking Control Scheme - St. Anne's Square/Close, Blackrock, Co. Dublin

Section 101 of the Road Traffic Act, 1961, Section 36 of the Road Traffic Act, 1994, Dún Laoghaire-Rathdown County Council Parking Control Bye-Laws, 2007-2011, and in accordance with the provisions of the Local Government Act, 2001.

(circulated herewith)

PART 3

Chief Executive’s Business for Noting

[subject to a statutory deadline/of an urgent nature]

 

No business

PART 4

Cathaoirleach's Business

12.

Cathaoirleach's Business: Councillor S. Brennan

(if any, to be circulated)

PART 5

All other Chief Executive’s Business for Noting

13.

Section 138 Report for the Stillorgan Village Area Urban Framework Plan - Phase 2 Scheme

(circulated herewith)

14.

Section 138 Report for the Cruagh Wood to Ballyogan Road Greenway Scheme

(circulated herewith)

15.

Report on Commercial Rates Arrears at 31/12/18

In accordance with Article 26 (2) of the Local Government (Financial & Audit Procedures) Regulations 2014

(circulated herewith)

16.

Management Report

16a

Monthly Management Report May 2019

16b

Monthly Management Report June 2019 up to 20th June

16c

Quarterly Management Report April to June 2019 up to 20th June

(circulated herewith)

17.

Ministerial/Departmental Correspondence

17a

Ministerial Correspondence Received

a)    Letter received from the Department of Housing, Planning and Local Government dated 9 May 2019 in response to a resolution passed at Dún Laoghaire-Rathdown County Council meeting on 12 November 2018 with regard to revising housing needs within Dún Laoghaire-Rathdown.

b)    Letter received from the Department of Culture, Heritage and the Gaeltacht dated 14 May 2019 in relation to a resolution adopted by Dún Laoghaire-Rathdown in respect of access to Brennanstown Dolmen.

c)    Letter received from the Department of Housing, Planning and Local Government dated 4 June 2019 regarding Circular Letter PL 04/2019 and Appendix 1, 2 and 3.

d)    Letter received from the Department of Housing, Planning and Local Government dated 4 June 2019 in response to our letter regarding legislation to be introduced restricting the height of Leylandii trees.

e)    Email received from the Minister of State for the Diaspora and International Development regarding Ireland’s New Diaspora Policy.

 (circulated herewith)

17b

Ministerial Correspondence Issued on foot of a Council Decision

a)    Letter issued to the Minister for Housing, Planning and Local Government detailing a resolution passed at the 13 May 2019 Dún Laoghaire-Rathdown County Council meeting regarding Draft Affordable Housing Scheme of Priority and lack of response to our motion of 8 April 2019.

b)    Letter issued to the Minister for Housing, Planning and Local Government detailing a resolution passed at the 13 May 2019 Dún Laoghaire-Rathdown County Council meeting regarding Draft Affordable Housing Scheme of Priority and a person’s genuine connection to the County of DLR.

(circulated herewith)

18.

Other Correspondence

18a

Other Correspondence Received

a)    Email received from CarrickmacrossCastleblaney Municipal District Council detailing a resolution passed at their meeting on 30 April regarding Local Government funding.

b)    Letter received from Galway County Council detailing a motion passed at their meeting on 29 April regarding Pension Scheme for Community Employment Supervisiors and Assistant Supervisors.

c)    Save the Date notice for an upcoming conference being held on 9 October 2019  ‘Creating Economic & Business Opportunities from Climate Change’

d)    Letter received from AILG dated 28 May 2019 detailing meeting dates for the 3 nominated delegates of the Plenary body of the Association.

e)    Letter received from AILG dated 29 May 2019 detailing training dates for elected members both new or re-elected.

f)     Notice of a motion passed at Manorhamilton Municipal District – Leitrim County County  regarding Ban on the use of Glyphosate. 

g)    Letter received from ipb insurance plus Appointment of Nominee form. 

 (circulated herewith)

18b

Other Correspondence Issued on foot of a Council Decision

a)    Letter issued to Association of Local Government – Standing Policy Council (Plenary Body) – Appointment of 3 Members

b)    Letter issued to Dalkey Heritage Town Company – Appointment of 2 Members

c)    Letter issued to DLR Properties – Appointment of 4 Members

d)    Letter issued to Dublin and Dún Laoghaire Education and Training Board – Appointment of 3 Members

e)    Letter issued to Dún Laoghaire Drugs and Alcohol Task Force – Appointment of 2 Members

f)     Letter issued to dlr Leisure Services Committee – Appointment of 4 Members

g)    Letter issued to Dún Laoghaire-Rathdown Mill Theatre Company – Appointment of 2 Members

h)   Letter issued to Dún Laoghaire-Rathdown Theatre Company – Pavilion – Appointment of 3 Members

i)     Letter issued to The Eastern & Midland Regional Assembly – Appointment of 3 Members

j)     Letter issued to IPB Insurances CLG – Appointment of 3 Members

k)    Letter issued to Local Authority Members Association – Appointment of 1 Member

l)     Letter issued to the Local Community Development Committee – Appointment of 4 Members

m)  Letter issued to the Lord Edward Fitzgerald Memorial Fund – Appointment of 3 Members

n)   Letter issued to the Memorials Committee – Appointment of 7 Members

o)    Letter issued to the Public Art Steering Committee – Appointment of 3 Members

p)    Letter issued to the Regional Health Forum – Appointment of 6 Members

q)    Letter issued to the Sandyford BID Company – Appointment of 1 Member

r)    Letter issued to the Board of Southside Partnership – Appointment of 3 Members

s)    Letter issued to the Audit Committee – Appointment of 3 Members

t)     Letter issued to the Organisation, Procedure and Protocol Committee – Appointment of 20 Members

u)   Letter to the Dún Laoghaire-Rathdown Sports Partnership – Appointment of 2 Members

v)    Letter issued to the Joint Policing Committee – Appointment of 15 Members

w)   Letter issued to the Local Policing Forum – Dún Laoghaire Area – Appointment of 1 Member

x)    Letter issued to the Local Policing Forum: Loughlinstown, Ballybrack and Shankill – Appointment of 1 Member

y)    Letter issued to Local Policing Forum: Sandyford/Stepaside Area – Appointment of 1 Member

z)    Letter issued to the Local Traveller Accommodation Consultative Committee – Appointment of 3 Members

(circulated herewith)

PART 6

Reports from Area Committees and SPC's

 

No business

PART 7

Members Motions

RÚIN/MOTIONS

19.

Councillor J. Kennedy

"That this Council writes to the Minister for Housing, Planning and Local Government and the Minister of State for Housing and Urban Renewal to encourage the introduction of a new community-led design guidance process in relation to the exterior design of future residential building applications, which could in practice be initiated for a given geographic area by a resolution at local authority level and which would involve local residents ranking design preferences for their own community from a list of building illustrations (in the form of a public consultation process), with the outcome of such a process being implemented in such a manner as to have meaningful and tangible influence in shaping the appearance of new residential buildings arising within the ambit of such a consultation."[1 July 2019][LETTER]

 

20.

Councillor B. Ward

"That this Council agrees to facilitate the holding of funeral services in County Hall, and resolves to take such steps as are necessary to ensure that such services can be facilitated in the same way that marriage ceremonies have been."[1 July 2019]

 

21.

Councillor M. Hanafin

“That this Council requests the Government to review the Fair Deal Scheme in relation to primary residence in order to reduce the number of vacant houses.”[1 July 2019][LETTER]

 

22.

Councillor O'Callaghan

“That this Council agrees that funding be made available by Central Government to this Local authority to assist with the carrying out of a noise assessment along the M50 especially along the Heronford Lane, Brides Glen, New Vale and Crinken boundaries in accordance with the requirements of the Environmental Noise Regulations 2006. And that letters be issued to the relevant Ministers and Departments.”[1 July 2019][LETTER]

 

23.

Councillor J. Gildea

“That this Council requests the Chief Executive to identify a suitable site within the county which can be used for the provision of a sustainable solar powered electricity generating facility of at least 10MW capacity and to report back to this council within three months.”[1 July 2019]

 

24.

Councillor D. Quinn

 “That this Council take all appropriate steps to meet its obligations under Section 42 of the Irish Human Rights and Equality Commission Act (2014) by:

1. Putting in place a responsible officer, establishing a working group of the County Council with senior management participation, providing training to relevant staff and developing an action plan to establish the necessary conditions for implementing effectively the Public Sector Equality and Human Rights Duty

2. Prepare and publish a general assessment of the equality and human rights issues relevant to each of its functions and establish the systems to ensure these are adequately addressed in all Council plans, programmes and procedures

3. Commit to ensuring participation by organisations representing groups experiencing inequality and human rights issues in developing and implementing the action plan and put in place the necessary systems for this to happen.”[1 July 2019]

 

25.

Councillor C. Smyth

“That the Chief Executive when rolling out the public drinking water fountains to Parks throughout the County, that they ensure it includes a drinking fountain for dogs.”[1 July 2019]

 

26.

Councillor K. Ahmed

“That the Chief Executive would consider a bigger community centre with facilities for multicultural & recreational activities in the Dun Laoghaire Rathdown area for the integration of diverse communities.”[1 July 2019]

 

27.

Councillor M. Halpin

“That this Council agrees to commence a programme of retrofitting all Council homes and other Council owned buildings over the next 3 years to bring them up to the highest BER rating.”[1 July 2019]

28.

Councillor D. Donnelly

“That the Chief Executive complete negotiations with the owners of the land around the landlocked Glenalbyn Swimming Pool site in Stillorgan and commence works to re-open the pool without delay.”[1 July 2019]

 

29.

Councillor H. Lewis

“That this Council reaffirms its position that Rebuilding Ireland is failing in the provision of social and affordable housing for the people of Dún Laoghaire Rathdown and calls on central government to initiate an emergency construction programme of social and affordable housing.”[1 July 2019]

30.

Councillor A. Colgan

“That this Council initiates a system through which progress on implementing motions by the Council can be tracked at intervals and that will provide updates on implementation.”[1 July 2019]

 

31.

Councillor B. Ward

“That this Council, pursuant to its powers under section 52(2) of the Local Government Act 2001 (as amended), resolves to establish a joint committee, with Dublin City Council, to be known as “The S2S Joint Committee”, consisting of a total of twelve members — six members from this Council and six members from Dublin City Council — to coordinate the approach of the two local authorities on all matters relating to the project known as the Sutton to Sandycove coastal promenade and cycleway around Dublin Bay, including, but not limited to, the design, promotion, planning, construction and completion thereof, within the functional areas of the two councils.”[1 July 2019]

 

32.

Councillor J. Gildea

“That this Council requests the Chief Executive to identify community facilities and other publicly owned or operated facilities in the County such as waste water treatment plants, that are suitable for the installation of a solar energy systems for use on site and to report back to this council within three months.”[1 July 2019]

 

33.

Councillor D. O'Callaghan

“That the Chief Executive report on the following regarding notification of its 2019 Capital Allocation for Rebuilding Ireland Home Loans from the Departmentt of Housing, Planning and Local Government.

(a) if notification of funding has been received from the Department and date of any such notification.

(b) The numbers of live loan applications approved and waiting on funding.

(c) The numbers of loan applications deferred for processing in the absence of notification of funding

(d) The number of appeals on hold waiting for adjudication to grant or decline in respect of Rebuilding Ireland Home Loan applicants. That this Council further believes the absence of notification to be unacceptable given the current housing situation in the County and that this be conveyed to the minister in the strongest possible terms.”[1 July 2019]

 

34.

Councillor C. Smyth

“That the Chief Executive begin the process of identifying all trees identified on the Development Plan under zoning objective (symbol) “To Protect and Preserve Trees and Woodlands” to a list of trees designated with a Tree Preservation Order.”[1 July 2019]

 

35.

Councillor M. Hanafin

“That this Council agrees a time line to achieve the aims and targets set out in the Blackrock Local Area Plan.”[1 July 2019]

36.

Councillor H. Lewis

“That this Council supports the international boycott divestment and sanctions campaign against the state of Israel.”[1 July 2019]

37.

Councillors D. Kingston, L. McCarthy, D. O'Callaghan, J. O'Connell, P. O'Brien and C. Smyth

“That this Council agrees to set up a Climate Action Working Group, which will monitor the targets and activities set out in the climate action plan and the climate action activities of each Council Department. The committee will have representation from each political party and/or Independent grouping and will meet quarterly.”[1 July 2019]

APPENDIX

CEISTEANNA/QUESTIONS

A1

Councillor S. Brennan - COUNTY HALL CLOCK

“To ask the Chief Executive if the old clock that was on display in the County Hall concourse prior to the Civic Hub upgrade could be restored to public display?”

 

A2

Councillor A. Colgan - DRAFT DLR PLAY POLICY

“To ask the Chief Executive for an indication of the status of work on the Dún Laoghaire-Rathdown Play Policy and the expected timeline for the draft policy?”

 

A3

Councillor A. Colgan - STRATEGY FOR COUNCIL SERVICES FOR CHILDREN AND YOUNG PEOPLE

“To ask the Chief Executive for an update on the preparation of the Dún Laoghaire-Rathdown Strategy/Plan for Council services for children and young people (as distinct from the multi- agency CYPS Plan) and the timeline for the draft plan/strategy?”

 

A4

Councillor J. Gildea - UNITED NATIONS CONVENTION ON THE RIGHTS OF PERSONS WITH DISABILITIES

“To ask the Chief Executive to report on progress made to date, on items for which this Council has direct responsibility, in implementing the provisions of the United Nations Convention on the Rights of Persons with Disabilities (UNCRPD) and to state if she considers funding to be an issue that may be limiting full compliance with the provisions in the declaration?”

 

A5

Councillor M. Halpin - DLR PROPERTIES

“To ask the Chief Executive to provide full details of the setting up of DLR properties and the transfer of property from the Council to the new company?”

 

A6

Councillor M. Halpin - DLR HARBOUR

“To ask the Chief Executive to give details of the delay in finalizing the accounts for Dún Laoghaire Harbour which were due to be submitted to the department by 4 April?”

A7

Councillor M. Halpin - LEASING AND ACQUISITIONS

“To ask the Chief Executive to explain the rationale for leasing rather than purchasing turnkey apartments such as Herbert Hill, to give details of any other planned acquisition of homes and to provide the details of the leasing arrangements?”

A8

Councillor M. Halpin - LAND DEVELOPMENT AGENCY

“To ask the Chief Executive to consider a change to the approach to Part V which would see the Council acquiring land rather than completed homes in order to speed up delivery of social and affordable homes?”

 

 

A9

Councillor M. Halpin - PART V

“To ask the Chief Executive to provide a report on the Land Development Agency’s involvement in sites for social and affordable homes across the County?”

 

A10

Councillor M. Hanafin - COUNTY DEVELOPMENT PLAN

“To ask the Chief Executive what is the Status of the County Development Plan in relation to planning applications under Strategic Housing applications which are determined in the first instance by An Bord Pleanala? What status have decisions made by this Council in relation to height, density and protection of structures?”

 

A11

Councillor D. O'Callaghan - LAND AT MT ANVILLE, GOATSTOWN

“To ask the Chief Executive to confirm that the Council no longer has any immediate plans to sell its land at Mount Anville, Goatstown, (former Council Depot) and that a report be made on the matter?”

A12

Councillor D. O'Callaghan - PUBLIC TOILETS

“To ask the Chief Executive to report on any contracts currently issued by Dún Laoghaire-Rathdown County Council for the cleaning, maintenance and upkeep of public toilets across the County, to include the following;

(a) The number of public toilets in use owned by the Council.

(b) The duration and cost of each contract.

(c) The schedule of cleaning and maintenance for each public toilet?”

 

A13

Councillor D. O'Callaghan - EU FLOODS PRELIMINARY FLOOD RISK ASSESSMENT

“To ask the Chief Executive to report on the OPWs review of the EU Floods Preliminary Flood Risk Assessment. Also to list all the locations submitted by the Drainage Section of Dún Laoghaire-Rathdown County Council to the OPW for review with a time line for completion of this review?”

A14

Councillor D. O'Callaghan - WASTE DUMPING INCIDENTS

“To ask the Chief Executive to report on the following regarding Waste Dumping Incidents managed by Dún Laoghaire-Rathdown County Council.

The cost incurred by the Council for the months of Jan 2019 (253) Feb 2019 (90) March 2019 (57) and April 2019 (49) and to explain the high level of incidents in Janurary?”

 

A15

Councillor D. O'Callaghan - WEED CONTROL

“To ask the Chief Executive to report on the Councils methods used for control of weeds along road verges, footpaths, around poles and public areas in the County. To further outline if Contractors or Council employees are engaged in this work?”

 

A16

Councillor J. O'Leary - UNDEVELOPED COUNCIL OWNED SITES

“To ask the Chief Executive to outline a list of undeveloped Council owned sites, suitable for housing development and the size of each site?”

 

A17

Councillor J. O'Leary - APPROVED PARTS 8'S

“To ask the Chief Executive to provide a list of Council approved Housing Part 8's since June 2004, indicating the size of the individual site, the number and type of housing units provided and the max height (in stories) of each development?”

 

A18

Councillor J. O'Leary - MINIMUM OPEN SPACE ON INSTITUTIONAL LAND DEVELOPMENT

“To ask the Chief Executive to demonstrate how Sections 8.2.3.4 (xi) and 8.2.8.2, which requires that development on Institutional land must retain a minimum open space requirement of 25% of the total site area, were met or enforced on institutional land developed within the County since 2010?”

 

(when these provisions were first adopted) with particular reference to Our Lady's Grove (Goatstown) and Notre Dame (Churchtown) Schools?

 

A19

Councillor J. O'Leary - HERBERT HILL LEASING

“To ask the Chief Executive, following newspaper reports about the Council looking to lease on a 25 year basis 90 units in Herbert Hill in Dundrum to ask the Council to indicate where it is considering similar arrangements and what is the number of units involved?”

 

A20

Councillor J. O'Leary - BUDGET PROVISION FOR LONG TERM LEASING

“To ask the Chief Executive what is the specific budget line and source of funds that would support the Council leasing for 25 years housing units from third parties?”

 

A21

Councillor C. Smyth - HALLOWEEN EVENTS

“To ask the Chief Executive for an update on the Council’s Parks Section liaising with the Community Department to provide specific Halloween events to discourage the burning of bonfires etc. on Halloween night?”

 

A22

Councillor C. Smyth - WALKING AND CYCLING POLICY

“To ask the Chief Executive to implement a Walking and Cycling Policy for all Council venues and all events run by the Council and sponsored or promoted by the Council, to promote walking and cycling as the primary modes of transport (on website, leaflets, social media etc.) and include practical information on recommended cycling routes and available bike parking?”

 

A23

Councillor C. Smyth - BYLAWS FOR SCRAMBLING/QUAD BIKES

“To ask the Chief Executive to begin the process of introducing Byelaws to tackle the issue of scrambling/quad bikes been used on parks/open spaces/beaches throughout the County?”

 

A24

Councillor C. Smyth - ALLOTMENTS

“To ask the Chief Executive given the popularity of the Council allotments in the County, begin the process of identifying other locations for allotments?”

 

A25

Councillor C. Smyth - DUBLIN FIRE BRIGADE FEET

“To ask the Chief Executive the following regarding the Dublin Fire Brigade’s fleet:

(a)  How many “Fire Engines” are in service currently?

(b)  A breakdown of the year of make.

(c)  Where each “Fire Engine” is allocated now and year of make?

(d)  Where each “Fire Engine” was allocated to when first purchased and year of make?

(e)  The history of each “Fire Engines” allocation to the different stations and year of make?”

 

A26

Councillor O. Smyth - DEATHS IN HOMELESS ACCOMMODATION UNITS

“To ask the Chief Executive, the number of deaths that have occurred in homeless accommodation units in each of the years since 2016, in tabular form?”

 

A27

Councillor O. Smyth - DEATHS IN HOMELESS FAMILY HUBS

“To ask the Chief Executive, the number of deaths that have occurred in homeless family hubs in each of the years since 2016, in tabular form?”

 

A28

Councillor O. Smyth - MENTAL HEALTH SERVICES FOR FAMILIES HOMELESS ACCOMMODATION UNITS

“To ask the Chief Executive, what counselling and mental health services are available to families experiencing homelessness in Dún Laoghaire-Rathdown and to families living in family hubs in the County?”

 

A29

Councillor O. Smyth - MENTAL HEALTH SERVICES FOR FAMILIES IN HOMELESS HUBS

“To ask the Chief Executive, what counselling and mental health services are available to staff in family hubs in Dún Laoghaire-Rathdown?”